Minutes of the library Board of Trustees are posted here after they are approved.
The meeting minutes are attached below, as Microsoft Word documents. If you do not have Word installed on your computer, you may download and install the free Word Viewer program from Microsoft.
October 20, 2008
WESTERN DISTRICT LIBRARY BOARD MINUTES
October 20, 2008
Call to order
The meeting was called to order by Jan Gustafson at 6:36 p.m. Those is attendance were Librarian Shirley Carney, Jan Gustafson, Pat Leuck, Paula Mathena, Jeanine McGaughy and Pam Owens. Absent were Robin Heiar and Jack Poust.
Approval of Minutes, Treasurer’s Report
The minutes of the last meeting (September 22, 2008) were discussed and approved. BE IT RESOLVED, the treasurer’s report was unanimously approved.
Communications
Shirley reported that there were no communications.
Circulation Report, Monthly Report
There were 1564 adult items, 107 young adult items and 1154 juvenile items checked out for a total of 2805 items checked out during the month of September. Shirley reported an increase in circulation compared to the same time last year (2226). She also reported that nonfiction and fiction audio books are being coded to aid in the completion of the annual report.
Shirley presented the monthly report. Meyers Plumbing was called on about 3 occasions to check the boiler.
Committee Reports
Pat reported on Building and Grounds. Phil Thornburg has assessed the need for ramp improvements and provided two bids: $8616 and $9016. Shirley stated that bids from other contractors are not required for jobs under $20,000. Jeanine motioned and Pam seconded the motion to hire Phil Thornburg to make ramp improvements and pay with funds from the building checking account.
Old business
Insurance: Mike Hepner of Hepner Insurance was asked about an increase in insurance for the library. He explained that industry liability and workmen’s compensation costs have increased.
Audit Update: Shirley distributed the Financial Statement and Independent Auditors’ Report and a letter to the Board of Trustees from Carpentier, Mitchell-Goddard & Company, LLC. The letter states that “no new accounting policies were adopted and the application of existing policies was not changed during the year ended June 30, 2008.” Shirley will call the auditors regarding this. Changes have been made and reported to the auditors such as checks are now signed with two signatures and statements are reviewed by two people. Shirley has to verify that there are no errors in the report from the comptroller via completion of a Fiscal Responsibility Report Card.
New business
Recommendations for ADA Compliance: Shirley distributed recommendations for ADA compliance entitled Observations and Suggested Areas for Correction which included suggestions for improvements in the areas of signage, parking and bathroom fixtures.
Board Vacancies: Pat and Paula are up for reelection. Terms will be staggered. Election petitions can be signed now. The filing period is from January 19 through January 26, 2009. The election is April 7th, 2009.
Plans for last Lincoln Program: At the last meeting, Teresa reported that the final Lincoln program will take place on December 1, 2008, at the Orion United Methodist Church. UMC’s Rebecca Circle will provide a dinner that Lincoln would have eaten; reservations will be taken. The cost of the program will now be split with Orion Middle School. Shirley and Shelagh will work at the library during the evening but will have the choice to take turns stopping in at the program.
Other
Staff Meeting: There will be a staff meeting on Thursday, October 12th, 2008. Library staff will be treated to lunch.
Adjourn
Pat motioned and Pam seconded the motion to adjourn the meeting. The meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Paula Mathena
Secretary